A logistics map doesn’t need to be fancy. It needs to prevent the two most common problems:
- vendors can’t find the service point
- vendors enter through guest flow and create delays
What to include on a simple logistics map
- Placement pin: where the unit goes
- Service pin(s): fill point, pump point, fuel point
- Entry/exit gates: primary and backup
- Vehicle routes: marked paths for service trucks
- No-go areas: guest flow zones, soft ground, tight turns
- Service windows: time blocks for refills/pumping
- Contact info: primary and backup
Minimum pin set (use more than one)
At a minimum, create these pins and label them clearly:
- Gate pin: the exact entry gate vendors should use (plus a backup gate pin)
- Service pin: where the truck parks to fill/pump (valves/tank access)
- Placement pin: where the unit sits (so staging doesn’t block it)
- Staging/turnaround pin: where trucks can wait or turn around without getting stuck
Pin drop quality checklist
A “good” pin drop includes:
- the pin itself (exact map point)
- a screenshot with arrows (“truck parks here”)
- a photo of the gate and/or service point
- written notes about restrictions (soft ground, tight turns, escort required)
- the service window and who can approve access after hours
Copy/paste: vendor pin drop message
Service type: potable water refill / gray-water pumping / fuel
Service pin: (paste map link + screenshot)
Best gate: (pin + description)
Backup gate: (pin + description)
Service window: (include buffer)
On-site contact: name + phone
After-hours access: who approves + phone
Notes: (soft ground, escort, quiet hours, dust control)
Photos help more than you think
Attach:
- photo of the service point
- photo of the access gate
- photo of any tricky turns
Related Rugged Rig Rentals pages
Related reading
References
- OSHA walking-working surfaces: https://www.osha.gov/walking-working-surfaces
Disclaimer
This article is general guidance. Always follow venue traffic plans and AHJ requirements.